There are several critical components that make up the lifeblood of an enterprise. You have its human resources, hardware and software assets and arguably the most important component, its data. Whether its sales and order information, email or other intellectual capital, loss of data can at a minimum, cripple business operations and at worst, cause irreparable damage.
Today’s IT departments are tasked with an increasingly complex and expanding set of responsibilities. Challenged to do more with less resources, some tasks are bound to be overlooked. Data backups are a perfect example. Yet, since the importance of this operation is universally acknowledged, organizations should consider implementing an automated software solution like GFI Backup – Business Edition.
The first step to outlining an effective backup strategy is to identify what needs to be backed up. You undoubtedly have different categories of data, with varying levels of importance. You may view your internal communications, product diagrams or other data as critical and needing backup more frequently, while photos or non-critical files may be better off with a weekly schedule.
After determining what needs to be backed up and at what frequency, you must decide where you want to store the backup. Basic requirements here are to ensure you choose reliable media with fast data transfer rates.
The benefit of software like GFI Backup is the flexibility to implement a myriad of backup options and also the scheduling engine, which performs regular backups with little intervention from your IT staff.
To help illustrate common backup strategies, let’s examine two options. First, consider how you’d like to backup your most important data. You could start by creating a task with an incremental backup that runs once every day, typically at the end of the workday. With this approach, after the first full backup, subsequent backups will only copy new files or those modified since the previous task completed. The backup will complete more quickly and consume less disk space.
But what if your organization requires a bit more redundancy? For example, if you need to maintain multiple versions of files, you could create a new task with the stack option, to complement your incremental backup. This task would store multiple versions of files so that if your latest backup was on Friday, but you require a version of the file that was saved on Wednesday, you can access it.
It should be noted that a sound backup strategy will include a facility for off-site storage of some of your backup media. This will of course, ensure that if your local network is compromised due to outage or natural disaster, a working copy of your data is still accessible.
This guest post was provided by Veronica Henry on behalf of GFI Software Ltd. For more information about their backup solution visit: GFI business backup software
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